If you are presenting one or more papers at the conference, you will be able to share your screen live on the Collaborate platform (note that the browser will ask for recording permissions and you will have to accept the request). Each room will have a moderator with administrative rights that will give and revoke rights as needed.
When you enter the room, you will have to enter your full name. Enter the tag "(presenter N)" (where N is your paper number) after your name, so that you can be given the rights to share your mic, cam, and screen. As soon as you enter the room, write in the chat that you are a speaker and the moderator will grant the rights to you.
The presentation of a full paper will be 20-minutes long, followed by a 5 minutes Q/A.
The presentation of a short paper will be 10-minutes long, followed by a 3 minutes Q/A.
Each paper is indicated with the paper number used in the proceedings.
If you are chairing one or more session at the conference, you will be able to share your mic and camera on the Collaborate platform (note that the browser will ask for permissions and you will have to accept the request). Each room will have a moderator with administrative rights that will give and revoke rights as needed.
This role involves very similar tasks to a normal session chair:
- Identify speakers before the beginning of the session (they should have a tag in their user name).
- Briefly introduce speakers.
- Keep track of time, stopping speakers if needed.
- Monitor the chat to keep track of questions to ask at the end.
- Ask questions if the audience do not.
Moderators provide technical support in the rooms. The platform managers have added you as moderator to each room. You will receive a personal link for each room. Save these links and do not use the guest links that are sent to participants.
Your role as a moderator involves the following duties:
- Enter rooms with your personal links that you should receive by email and NOT with guest links. With the guest links you will not have moderator rights.
- Enter the venue at least 10 minutes before the beginning of the session.
- Start recording the session with the "record" button.
- Promote speakers and session chairs from "participants" to "presenters". This is essential, otherwise speakers won't have the right to share their microphone, camera and screen. Check the programme carefully to see who they are and make sure you identify them all at the beginning of the session.
- If a presenter leaves the mic on and causes background noise, mute them quickly. In general, be ready to mute presenters who are not speaking.
- Check for unacceptable behaviour: Monitor the chat to look for offensive content (swear words, racism, chat activity that is unrelated to the conference topic, etc).